Working Conditions Details;
Work Environment: This is a fully remote position.
Working Hours: 10 hours per week
Role Type: Part-time, Remote
Budget: $10 per hour
Job Summary
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior-level managers.
The ideal candidate should be coachable, excel in time management, and demonstrate initiative in a fast-paced environment.
Company Overview:
Our client is a leading digital wellness company focused on combating global burnout, promoting holistic well-being, and inclusivity.
They offer a wide range of globally relevant wellness services, including on-demand experiences such as mindfulness, yoga, cultural movement, wellness coaching, and DEI workshops (global and virtual off-sites).
Location: Remote (Africa)
Time zone: EST
Key Responsibilities
- Coordination of Operations: *prompt response and attention to detail*, scheduling appointments, client and provider scheduling, confirmation and follow up communication; assist clients with booking appointments and using our web portal
- Customer-facing support: taking calls, scheduling appointments, coordinating with the wellness team.
- Assistance with CEOs thought leadership social media as needed
- Basic website updates (class schedule/events) as needed or direction provided to UX/UI – tech team
- Prioritize assignments and delegate tasks to interns/team as needed.
- Improve internal processes and streamline business functionality by researching current industry trends and using that insight to form relevant, actionable solutions.
- Manage information flow efficiently and ensure accuracy in communications; format and distribute internal and external communications, including memos, emails, presentations, and reports.
- Demonstrate strong writing and proofreading skills, with proficiency in creating PowerPoint presentations.
- Track daily expenses and prepare detailed reports on a weekly, monthly, or quarterly basis.
- The ability to to assist team leadership and communication (Slack/Email), create policies and provide helpful services for employees. Will have Ops/EA Intern support in this role.
- Daily touch point (Typically Mondays at 1:30 pm EST and Wed-Fri. @ 11 am EST – may vary based on travel or business conflicts) and weekly team meetings, Tues at 6 pm -7 pm EST)
- Additional duties as needed.
Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Knowledge in personal branding and social media management.
- Proficiency in MS Office, with exceptional organizational and time management skills.
- Ability to work independently, demonstrating creativity and initiative.
- Excellent verbal and written communication skills, with a high level of discretion and confidentiality.
- Ability to thrive in a competitive environment with a positive attitude.
- Detail-oriented, mindful, and able to follow a planned schedule effectively.
Method of Application
Send Resume & Profile – [email protected]