Remote Executive Assistant At Talentpoel

Working Conditions Details;
Work Environment: This is a fully remote position.
Working Hours: 10 hours per week
Role Type: Part-time, Remote
Budget: $10 per hour

Job Summary

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior-level managers.

The ideal candidate should be coachable, excel in time management, and demonstrate initiative in a fast-paced environment.

Company Overview:

Our client is a leading digital wellness company focused on combating global burnout, promoting holistic well-being, and inclusivity.

They offer a wide range of globally relevant wellness services, including on-demand experiences such as mindfulness, yoga, cultural movement, wellness coaching, and DEI workshops (global and virtual off-sites).

Location: Remote (Africa)

Time zone:  EST

Key Responsibilities

• Coordination of Operations: *prompt response and attention to detail*, scheduling appointments, client and provider scheduling, confirmation and follow up communication; assist clients with booking appointments and using our web portal
• Customer-facing support: taking calls, scheduling appointments, coordinating with the wellness team.
• Assistance with CEOs thought leadership social media as needed
• Basic website updates (class schedule/events) as needed or direction provided to UX/UI – tech team
• Prioritize assignments and delegate tasks to interns/team as needed.
• Improve internal processes and streamline business functionality by researching current industry trends and using that insight to form relevant, actionable solutions.
• Manage information flow efficiently and ensure accuracy in communications; format and distribute internal and external communications, including memos, emails, presentations, and reports.
• Demonstrate strong writing and proofreading skills, with proficiency in creating PowerPoint presentations.
• Track daily expenses and prepare detailed reports on a weekly, monthly, or quarterly basis.
• The ability to to assist team leadership and communication (Slack/Email), create policies and provide helpful services for employees. Will have Ops/EA Intern support in this role.
• Daily touch point (Typically Mondays at 1:30 pm EST and Wed-Fri. @ 11 am EST – may vary based on travel or business conflicts) and weekly team meetings, Tues at 6 pm -7 pm EST)
• Additional duties as needed.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Knowledge in personal branding and social media management.
• Proficiency in MS Office, with exceptional organizational and time management skills.
• Ability to work independently, demonstrating creativity and initiative.
• Excellent verbal and written communication skills, with a high level of discretion and confidentiality.
• Ability to thrive in a competitive environment with a positive attitude.
• Detail-oriented, mindful, and able to follow a planned schedule effectively.

Method of Application

Send Resume & Profile – [email protected]