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Executive and Project Assistant Needed at EUPHORIA Agency

Job Description:

We are looking for a resourceful Executive Assistant/ Project Manager to provide comprehensive support to the Chief Operating Officer at Euphoria Agency.

The role demands exceptional organizational skills and the ability to manage a diverse and demanding workload.

The ideal candidate should be capable of managing projects, navigating the complexities of supporting a globally engaged executive, adept at handling confidential matters, and skilled in balancing professional and personal responsibilities.

Key Responsibilities:

  • Project Tracking: Stay informed about key business projects and deadlines to advise and update the COO as needed. Create and maintain comprehensive project documentation.
  • Coordinate internal resources and third parties/vendors for the flawless execution of projects. Ensure that all projects are delivered on time, within scope, and budget.
  • Update and organize project files, such as meeting minutes and progress reports
  • Conduct research and gather data to support project initiatives and encourage good decision-making practices.
  • Content and Social Media Management: Co-create and implement a content calendar to manage content and plan specific, timely marketing campaigns. Manage Euphoria Creatives’ social media platforms.
  • Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the COO addresses only the most critical items.

Other Responsibilities Include:

  • Personal Brand Management: Oversee the management of the COO’s personal brand and online presence
  • Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive.
  • Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments.
  • Draft and Documents Management: Prepare drafts for training sessions and presentations, ensuring alignment with the COO’s tone and style.
  • Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
  • Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the COO’s availability.
  • Financial Monitoring: Keep an eye on expenses and budgets related to the COO’s activities and office.
  • Time Management: Continuously look for ways to make the COO’s schedule more efficient.
  • Task Prioritization: Regularly assess tasks and priorities to align with the COO’s strategic goals.
  • Feedback and Reporting: Gather and relay relevant feedback or reports to the COO for informed decision-making.
  • Problem-Solving: Anticipate and address potential issues before they reach the COO, ensuring smooth operations.

Skills We are looking for:

  • Project Management Skills: Proficiency in project management tools (e.g., Trello, Asana,
  • Experience in planning, executing, and closing projects
  • Organizational Skills: Ability to manage schedules, appointments, and tasks efficiently.
  • Creative and Strategic Thinking: Ability to generate innovative ideas and solutions
  • Understanding of creative processes and workflows
  • Strong leadership qualities to lead teams and manage projects independently
  • Conflict resolution and problem-solving skills
  • Adaptability: Readiness to handle a variety of tasks and situations in a dynamic environment.
  • Communication Skills: Clear and effective communication, both written and verbal.
  • Attention to Detail: Thoroughness in handling various responsibilities with precision.
  • Task Management: Ability to multitask and manage different documents, meetings and assignments at the same time.
  • Proactiveness: Anticipate needs and take initiative to support the COO.
  • Tech-Savvy: Proficiency in using various office software, communication tools, and project management platforms.
  • Discretion: High level of professionalism and ability to handle sensitive information confidentially.
  • Analytical and Reporting Skills: Ability to analyze project data and performance metrics. Experience in creating and presenting reports
  • Experience working in a Creative Agency is an advantage

Personal Attributes:

  • Strong leadership presence
  • Creative mindset with a strategic approach
  • Excellent interpersonal skills
  • Highly organized and detail-oriented
  • Self-motivated with a proactive mindset (ability to look for ways to improve processes), anticipating needs and taking action before being asked.
  • Resilient with good stress management skills ( ability to work under pressure and meet tight deadlines while maintaining composure and effectiveness)
  • Reliable and Accountable (Consistently meeting deadlines and following through on commitments by taking responsibility for their work and actions).
  • High level of discretion and confidentiality.

Technical Proficiency

  • Experience with project management tools (e.g., Asana, Trello) to coordinate tasks, projects and schedules.
  • Highly Proficient in using calendar applications to schedule and coordinate appointments.
  • High Proficiency in MS Office Tools (Word, Excel, and PowerPoint) for document creation and data management.
  • Familiarity with email management platforms and virtual communication tools (e.g. Google Workspace, Zoom, Slack),
  • Proficient in Basic Design/ Presentation Software: Basic knowledge of Canva for minor proposal and design tasks.
  • Knowledge of content management systems (CMS)
  • Familiarity with social media platforms and digital marketing tools
  • Familiarity with Content Management Systems: WordPress, Joomla, Drupal.
  • Basic ChatGPT prompt skills.


  • At least Three (3) years of proven experience in project management, preferably in a creative agency

  • Minimum of HND/Bachelor’s degree in marketing, communications, business, social sciences or related field.
  • Certification in project management (e.g., PMP, Agile) is a plus
  • Portfolio showcasing successful project management and content creation examples
  • Excellent verbal and written communication skills.
  • Highly Proficient in multitasking and prioritizing tasks efficiently.
  • Flexible and adaptable, able to work in a dynamic and remote work environment.
  • Familiarity with tools that automate repetitive tasks, enhancing productivity.

What We Offer:

  • Competitive salary package
  • Dynamic and fast-paced work environment
  • Remote work arrangements.
  • Work Hours: 10am – 7pm Canada Time

Applications closing date: 8th July 2024.

Apply Here

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