Administrative Assistant at Qatar Charity

Administrative Assistant at Qatar Charity

Location: Abuja
Job Type: Full-time

About Qatar Charity

Qatar Charity is one of the leading humanitarian and development organizations worldwide.

It offers life-saving aid to those affected by conflicts, persecution, and natural disasters, while also implementing sustainable development programs to combat poverty.

Established in 1992 by a group of Qatari philanthropists, Qatar Charity is a private, voluntary, and non political organization with field offices in 30 countries and implementing partners in 20 other countries.

The mission of Qatar Charity is to empower the most vulnerable groups, enabling them to attain human dignity and social justice in collaboration with their partners.

The goal of Qatar Charity is to provide a better life for children and their families through various initiatives in social welfare, water and sanitation, education, nutrition, and economic empowerment.

About the Role

Organizing and arranging work, which facilitates decision-making and coordination with all units of the field office.
In addition, the vacancy of this position has an effective role in communicating with institutions and parties within the office’s country.

Main tasks and responsibilities

Performing office work and services that contribute to the workflow.
Organize, save and archive files and documents for easy access.
Perform administrative work and services.
Execute official correspondence and prepare administrative decisions.
Meetings Preparation and arrangement and other work-related discussions.
Carry out work related needs requests and follow up on them.
Receiving incoming and outgoing letters, recording them and distributing them to the concerned employees.
Follow-up and coordination with all administrative units of the office regarding correspondence, and the various topics and subjects related to work.
Submitting periodic and non-periodic reports to the office manager.
Maintaining the confidentiality of information, he has access to by virtue of his job.
Follow-up on administrative procedures and coordination with internal and external parties regarding work.
Assist and participate in compiling performance evaluation reports, drafting and analyzing such reports, and including them in the annual performance evaluation report.
Perform any other duties assigned by the office manager within the scope of the job.
Transferring correspondence internally.
Performing any other tasks assigned to him within his field of expertise.

Job Requirements and Qualifications

Qualifications:

Bachelor’s degree in Public Administration or business administration or equivalent at least

Experience:

Minimum of three years of experience in office Administration

Skills:

Proficiency in written and verbal communication and Proficiency in direct communication
Proficiency in management skills, Office management, time management and task organization.

Knowledge:

General knowledge of working hours.
General knowledge of Nigerian Civil work rules and basics.
Knowledge of office management systems and administrative procedures.

Capacity:

Ability to handle work pressure.
Proficiency in communicating with different personalities.
Ability to prepare periodic reports.
Follow up and monitor the needs of office tools and supplies.
Flexibility and ability to set work priorities.

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