Personal Assistant at Oando Nigeria Plc

Nov 25, 2024

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Oando PLC is one of Africa’s largest integrated energy solutions providers with a proud heritage. It has a primary listing on the Nigerian Stock Exchange and a secondary listing on the Johannesburg Stock Exchange.

With shared values of Teamwork, Respect, Integrity, Passion, and Professionalism (TRIPP), the Oando Group comprises six companies that are leaders in their market.

Applications are invited from interested and qualified candidates to apply for the role of personal assistant at Oando Nigeria Plc.

Location: Lagos

ORGANISATIONAL RELATIONSHIPS

Directly Reports to: Manager, Executive office

Supervises: Drivers and Operational staff

JOB SUMMARY

The Personal Assistant (P.A) provides time management and administrative support for the Executive office in Oando.

The P.A. primarily assists in managing daily itinerary by updating work calendar and scheduling/co-coordinating business meetings and appointments, business travel or other arrangements.

He/she also attends to the general administration of the Executive’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.

He/she may also provide administrative support to other senior management staff of Oando.

Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

SPECIFIC DUTIES & RESPONSIBILITIES

Operational

Effectively manages the Executive’s daily itinerary.
Schedules and coordinates important meetings/events.
Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the Executive on changes as may be required.
Makes necessary travel arrangements for the Executive and liaises with the Procurement & Services function and/or appointed Travel Agents.
Deals with telephone enquiries as appropriate on behalf of the executive.
Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
Maintains an effective document and filing management system for the Executive’s Office.
Processes purchase orders and expense claim forms for the Executive’s Office and for other management employees as may be directed.
Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc.
Attends to private issues on behalf of the executive such as settling utility bills, handling domestic staff, banking & other private errands
Performs other assigned duties as delegated by the Executive from time to time.
Always projects a professional image for Oando, due to the nature of clients.

KEY PERFORMANCE INDICATORS

Effectiveness in managing the Executive’s daily itinerary.
Adequacy of administrative support provided to the Executive.
Level of professionalism displayed and quality of image portrayed of the Executive’s Office.

QUALIFICATIONS & EXPERIENCE