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Remote Executive Assistant At Talentpoel

Working Conditions Details;
Work Environment: 
This is a fully remote position.
Working Hours: 10 hours per week
Role Type: Part-time, Remote
Budget: $10 per hour

Job Summary

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior-level managers.

The ideal candidate should be coachable, excel in time management, and demonstrate initiative in a fast-paced environment.

Company Overview:

Our client is a leading digital wellness company focused on combating global burnout, promoting holistic well-being, and inclusivity.

They offer a wide range of globally relevant wellness services, including on-demand experiences such as mindfulness, yoga, cultural movement, wellness coaching, and DEI workshops (global and virtual off-sites).

Location: Remote (Africa)

Time zone:  EST

Key Responsibilities

  • Coordination of Operations: *prompt response and attention to detail*, scheduling appointments, client and provider scheduling, confirmation and follow up communication; assist clients with booking appointments and using our web portal
  • Customer-facing support: taking calls, scheduling appointments, coordinating with the wellness team.
  • Assistance with CEOs thought leadership social media as needed
  • Basic website updates (class schedule/events) as needed or direction provided to UX/UI – tech team
  • Prioritize assignments and delegate tasks to interns/team as needed.
  • Improve internal processes and streamline business functionality by researching current industry trends and using that insight to form relevant, actionable solutions.
  • Manage information flow efficiently and ensure accuracy in communications; format and distribute internal and external communications, including memos, emails, presentations, and reports.
  • Demonstrate strong writing and proofreading skills, with proficiency in creating PowerPoint presentations.
  • Track daily expenses and prepare detailed reports on a weekly, monthly, or quarterly basis.
  • The ability to to assist team leadership and communication (Slack/Email), create policies and provide helpful services for employees. Will have Ops/EA Intern support in this role.
  • Daily touch point (Typically Mondays at 1:30 pm EST and Wed-Fri. @ 11 am EST – may vary based on travel or business conflicts) and weekly team meetings, Tues at 6 pm -7 pm EST)
  • Additional duties as needed.

Qualifications

  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
  • Knowledge in personal branding and social media management.
  • Proficiency in MS Office, with exceptional organizational and time management skills.
  • Ability to work independently, demonstrating creativity and initiative.
  • Excellent verbal and written communication skills, with a high level of discretion and confidentiality.
  • Ability to thrive in a competitive environment with a positive attitude.
  • Detail-oriented, mindful, and able to follow a planned schedule effectively.

Method of Application

Send Resume & Profile – [email protected]

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